Transaction Order PDF to Email Template

Automated Transaction Order PDF Generator with Secure Email Delivery

Client

Asset Manager - Fixed Income

Business Problem

The client needed to prepare and deliver trade order forms for a key institutional client using a legacy process that required manual entry of transaction data, dual-signature validation, and conversion of amounts into written form.

This labour-intensive approach introduced frequent formatting errors, delayed order dispatch, and created compliance risk around signature integrity and data accuracy.

Solution Delivered

We delivered a secure Excel Add-In that automated the generation and delivery of compliant transaction order forms.

Built as part of a broader trade operations toolkit, this solution included:

  • A guided form interface that allows users to input transaction amounts, auto-convert figures to words, and validate against business rules
  • Secure integration with a shared network folder to embed authorised manager signatures based on role and region
  • One-click generation of formatted PDF order forms, ready for review or immediate dispatch
  • Automated Outlook integration to populate subject lines, attach PDFs, and pre-fill recipient fields—reducing admin time and risk of misrouting

Results

  • Reduced form generation and dispatch time from 15 minutes to under 90 seconds per transaction
  • Eliminated manual errors in numeric/written amount mismatches
  • Ensured consistent application of signature policies across regions
  • Enabled faster, error-free communication with institutional clients
  • Met internal audit expectations for traceability, formatting, and access control

Technology

Excel | VBA | Outlook

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